Completing The Three Part Controlled Waste Transfer Note.

Section A
Section A contains the description of the waste. This description must be accurate and should be completed by the current holder (Transferor). The Duty of Care requires that a producer, carrier or disposer of waste – the waste holder takes all reasonable steps to ensure that there is no unauthorised treatment, deposit, keeping or disposal of controlled wastes, that it does not escape from their control, and is only transferred to an authorised person.

It is also a requirement under the Duty of Care for waste to be described in a way that permits its safe handling and management and that any transfer of waste is accompanied by a written description of the waste including a LoW code. In addition to the code, a description of the waste and how it is contained - i.e. loose or packaged and, if packaged, then in what type of containers in order to aid handling. This information is to enable future holders/ receivers of the waste to handle it safely without threat to their staff, the public or the environment. Information on the waste note must be detailed enough so that the waste is accepted and managed in accordance with the conditions of a Waste Management Licence, PPC permit or within the terms and conditions of any relevant exemption.

Section B
Section B contains details of the person/company currently holding the waste. These details include the name of the person transferring the waste, company name if any, address, the relationship between the current holder and the waste i.e. producer, and licence numbers if they are a Registered Waste Carrier or a Waste Disposal Authority/Waste management Licence Holder. The Waste (England and Wales) Regulations 2011 also require that the SIC code of the producer is entered in this section and a declaration is signed stating their duty to apply the Waste Hierarchy has been fulfilled. When adding the SIC code use the 2007 code. The local authority the producer pays their taxes to should be included, as should the premises code if there is one. A Premises Codes is only required for premises that produce hazardous waste and are in England or Wales. There is no requirement to register for Scotland or Northern Ireland.

Section C
Section C contains details of the person/company collecting the waste. These details include the name of the person receiving the waste, company name if any, address, the relationship between the collector and the waste i.e. authorised for transport purposes, and licence numbers if they are a Registered Waste Carrier or a Waste Disposal Authority/Waste Management Licence Holder.

Section D
Section D contains details of when and where the transfer of the waste from the current holder (transferor) and the person receiving the waste (carrier) took place. If the collection of waste is a regular collection and the waste does not change one controlled waste transfer note can cover collections for a period of up to one year.

Section D should also be signed in the space provided by both parties the transferor and the receiver/carrier before the waste is transported.

Section E
Section E contains details of the person/company receiving the waste. These details include the name of the person receiving the waste, company name if any, address, the relationship between the collector and the waste i.e. authorised for transport purposes, and licence numbers if they are a Registered Waste Carrier or a Waste Disposal Authority/Waste Management Licence Holder.

Section F
Section F contains details of when and where the second transfer of the waste - from the current holder (carrier) and the person receiving the waste (transferee) took place. If the collection of waste is a regular collection and the waste does not change one controlled waste transfer note can cover collections for a period of up to one year.

Section F should also be signed in the space provided by both parties the carrier and the transferee before the waste is transferred. This means that the carrier will sign the waste note twice, firstly when they collect the waste from the producer and secondly when they deliver the waste to the receiver.

Section G
If a broker is involved in the transaction enter their details including Broker details including their broker registration details here. You must ensure that they are registered with your Environmental Regulator.

Each three part book measures 297mm high x 210mm wide x 10mm thick (approx). There is no numbering of the notes to allow for your own numbering system or to compliment your accounts system. A rubber stamp pad containing the company name and address is useful for quickly filling in your address details.