Two Part Duty of Care Waste Transfer Notes

Two Part
Waste Notes

Each book of 2 part waste notes contains 100 sets of notes (200 sheets of paper in total). They are printed in black ink on high quality NCR carbonless paper - white and yellow. The top sheet of each set (white) is perforated so that it can be torn out of the book easily. The second sheet of each set (yellow copy) is retained in book. A writing shield, to protect the remaining sets in the book, is provided. The book have a cardboard cover and the pages are wire stitched (stapled) with the spine securely bound by tape to ensure a long life. Books have a hard life in the cab of a lorry and to date no book has fallen apart.

Completing The Two Part Controlled Waste Transfer Note.

Section A
Section A contains the description of the waste. This description must be accurate and should be completed by the current holder (Transferor). The Duty of Care requires that a producer, carrier or disposer of waste – the waste holder takes all reasonable steps to ensure that there is no unauthorised treatment, deposit, keeping or disposal of controlled wastes, that it does not escape from their control, and is only transferred to an authorised person.

It is also a requirement under the Duty of Care for waste to be described in a way that permits its safe handling and management and that any transfer of waste is accompanied by a written description of the waste including a LoW code. In addition to the code, a description of the waste and how it is contained - i.e. loose or packaged and, if packaged, then in what type of containers in order to aid handling. This information is to enable future holders/ receivers of the waste to handle it safely without threat to their staff, the public or the environment. Information on the waste note must be detailed enough so that the waste is accepted and managed in accordance with the conditions of a Waste Management Licence, PPC permit or within the terms and conditions of any relevant exemption.

Section B
Section B contains details of the person/company currently holding the waste. These details include the name of the person transferring the waste, company name if any, address, the relationship between the current holder and the waste i.e. producer, and licence numbers if they are a Registered Waste Carrier or a Waste Disposal Authority/Waste management Licence Holder. The Waste (England and Wales) Regulations 2011 also require that the SIC code of the producer is entered in this section and a declaration is signed stating their duty to apply the Waste Hierarchy has been fulfilled. When adding the SIC code ensure that the 2007 code not the 2003 code is used. The local authority of the producer should be added, as should the premises code if there is one. Not all businesses have a premises code, you only need a premises code if the premises produce hazardous waste and are in England or Wales. There is no requirement to register for Scotland or Northern Ireland.

Section C
Section C contains details of the person/company collecting the waste. These details include the name of the person receiving the waste, company name if any, address, the relationship between the collector and the waste i.e. authorised for transport purposes, and licence numbers if they are a Registered Waste Carrier or a Waste Disposal Authority/Waste Management Licence Holder.

Section D
Section D contains details of when and where the transfer of the waste from the current holder (transferor) and the person receiving the waste (transferee) took place. If the collection of waste is a regular collection and the waste does not change one controlled waste transfer note can cover collections for a period of up to one year. i.e. If you were to collect waste cardboard from ABC Company on the 3rd of every month and the waste did not change one note could cover you for the 12 month period. If the waste, how it is stored or any other details change a new note should be produced.

Section D should also be signed in the space provided by both parties the transferor and the transferee before the waste is transported. If the current holder transports their own waste, they and the operator of the waste management site to whom they hand over your waste must sign the transfer note.

Section E
If a broker is involved in the transaction enter their details including Broker details including their broker registration details here. You must ensure that they are registered with your Environmental Regulator.

Each two part book measures 230mm high x 210mm wide x15mm thick (approx). There is no numbering of the notes to allow for your own numbering system or to compliment your accounts system. A rubber stamp pad containing the company name and address is useful for quickly filling in your address details.  

Get Personal

Our off the shelf waste notes and hazardous waste consignment notes are suitable for most purposes. However, they can be personalised and altered to fit your exact requirements. Some companies prefer to combine waste notes with invoices or alter the size of the page for example.There is no standard waste transfer note format.

We can design a waste note to suit you with your details already added. You can combine more than one document e.g. waste note and a delivery note or waste note and an invoice. So long as a minimum your waste note contains:

A description of the waste in words and as a code.
How the waste is contained or packaged.
The quantity of the waste.
The name, address, permit or exemption details of the business transferring the waste, and their Standard Industry Code (SIC)
The name, address, permit or exemption details of the business collecting the waste
The date of, and place where, the waste transfer happened
The details of any waste broker or dealer who arranged the waste transfer

Our off the shelf waste notes and hazardous waste consignment notes are suitable for most purposes. However, they can be personalised and altered to fit your exact requirements.

You can:

Alter layout, size, shape to suit you.
Add personal details and company logo.
Include tick boxes for LoW number
Combine it with another document such as delivery note or invoice.
Add sequentially numbered.
Choose up to 5 parts per set
Printed in black or colour.
Can be printed on reverse (usually for terms and conditions).
Print in sizes A5 (210 mm x148 mm) to A3 (420 mm x 297 mm).


If you only want to add your address and licence number a self inking stamp will be cheaper, call for costs.

See the different formats available in this short video 

3 Ralston Close
Walsall WS3 3XS

Phone:  01922 475768
Mobile: 07891 470268