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Two Part Controlled Waste Transfer Notes

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Two part waste note books

Two part waste transfer notes are bound in a book at the left hand edge. Each book of 2 part waste notes contains 100 sets of notes (200 sheets of paper in total). They are printed in black ink on NCR carbon less paper - white and yellow. The top sheet of each set (white) is perforated so that it can be torn out of the book easily. The second sheet of each set (yellow copy) is not perforated and retained in the book. A writing shield, to protect the remaining sets in the book, is provided. The books have a cardboard cover and the pages are wire stitched (stapled) with the spine securely bound with tape to ensure a long life. Waste transfer note books have a hard life in the cab of a lorry and to date no book has fallen apart.

There is no numbering of the notes to allow for your own numbering system or to compliment your accounts system. A rubber stamp containing the company name and address is useful for quickly filling in your address details or a better alternative is to have the notes pre-printed with your details: name, address, licence number, etc. Please see personalised notes and NCR forms.

Each two part book measures 230mm high x 210mm wide x 20mm thick (approx).

See sample.

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Two part controlled waste transfer note books are designed for transfers of waste between two parties i.e. producer of the waste and waste transfer station. For intermediaries, such as skip operators a three part waste transfer note book may be more suitable.

A Controlled Waste Transfer Note must be completed and accompany any transfer of waste between different parties. The two part waste note is designed for transfers between two parties only. Two part waste notes can still be used if sometimes you are the producer of the waste and other times you are the receiver of the waste, you simply change the section in which you put your details.

To order three part waste transfer notes click here. We do not store credit card details nor do we share customer details with any 3rd parties.

Completing the Controlled Waste Transfer Note

Section A
Section A contains the description of the waste. This description must be accurate and should be completed by the current holder (Transferor). The Duty of Care requires that a producer, carrier or disposer of waste – the waste holder takes all reasonable steps to ensure that there is no unauthorised treatment, deposit, keeping or disposal of controlled wastes, that it does not escape from their control, and is only transferred to an authorised person.
It is also a requirement under the Duty of Care for waste to be described in a way that permits its safe handling and management and that any transfer of waste is accompanied by a written description of the waste including a LoW code. In addition to the code, a description of the waste and how it is contained - i.e. loose or packaged and, if packaged, then in what type of containers in order to aid handling. This information is to enable future holders/ receivers of the waste to handle it safely without threat to their staff, the public or the environment. Information on the waste note must be detailed enough so that the waste is accepted and managed in accordance with the conditions of a Waste Management Licence, PPC permit or within the terms and conditions of any relevant exemption.

Section B
Section B contains details of the person/company currently holding the waste. These details include the name of the person transferring the waste, company name if any, address, the relationship between the current holder and the waste i.e. producer, and licence numbers if they are a Registered Waste Carrier or a Waste Disposal Authority/Waste management Licence Holder. The Waste (England and Wales) Regulations 2011 also require that the SIC code of the producer is entered in this section and a declaration is signed stating their duty to apply the Waste Hierarchy has been fulfilled. When adding the SIC code ensure that the 2007 code not the 2003 code is used. The local authority of the producer should be added, as should the premises code if there is one. Not all businesses have a premises code, you only need a premises code if the premises produce hazardous waste and are in England or Wales. There is no requirement to register for Scotland or Northern Ireland.

Section C
Section C contains details of the person/company collecting the waste. These details include the name of the person receiving the waste, company name if any, address, the relationship between the collector and the waste i.e. authorised for transport purposes, and licence numbers if they are a Registered Waste Carrier or a Waste Disposal Authority/Waste Management Licence Holder.

Section D
Section D contains details of when and where the transfer of the waste from the current holder (transferor) and the person receiving the waste (transferee) took place. If the collection of waste is a regular collection and the waste does not change one controlled waste transfer note can cover collections for a period of up to one year. i.e. If you were to collect waste cardboard from ABC Company on the 3rd of every month and the waste did not change one note could cover you for the 12 month period. If the waste, how it is stored or any other details change a new note should be produced. Section D should also be signed in the space provided by both parties the transferor and the transferee before the waste is transported. If the current holder transports their own waste, they and the operator of the waste management site to whom they hand over your waste must sign the transfer note.

Section E
If a broker is involved in the transaction enter their details including Broker details including their broker registration details here. You must ensure that they are registered with your Environmental Regulator.

See sample note

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